A board portal is specialist governance software that safely and securely provides digital board packs to directors and the organisation’s secretariat. Automated and streamlined, they enable better collaboration, facilitate enhanced discussions and decision-making and assist all stakeholders get on board with the strategic direction of the business.
They also save time and energy by cutting down on printing, couriering, email and meeting preparation costs. The capability to access the board’s documents and communicate using an encrypted, secure in-app messenger means that board members can be connected to each other at all times even when they’re not in the office. They can prepare for meetings and sign documents online or through the app. They can also use the video conferencing feature to participate in virtual meetings when they are not able to attend in person.
What should you look out for in a board portal
When you are choosing a board portal vendor, ask potential providers to provide demonstrations as well as detailed, thorough troubleshooting articles on their site. You should receive a detailed quote that includes both the upfront and ongoing costs. Pricing models can be different and based on flat prices, features, or the number of users. It is important to compare.
The most crucial requirement for an effective board portal is strong security. It must encrypt all data that is in transit and in rest and provide granular security controls for authentication and access rights. Additionally it should have plans for disaster recovery with an uptime guarantee. It should also regularly undergo external audits to ensure availability, security business data security integrity, privacy and security.